Terms of Service

1. Who We Are and What This Agreement Covers

Celerity Data Studio ("Celerity," "we," "us") is a precision measurement platform built for behavior science practitioners. These Terms of Service govern your use of the Celerity platform, including all data entry, analysis, sharing, and export features. By creating an account or accessing the platform, you agree to these terms.

"You" means the practitioner, organization administrator, or other user accessing the platform. "Org" means a shared workspace accessible by multiple users under a common organization account.

2. What the Platform Does

Celerity provides tools for behavioral frequency measurement, trend analysis, and performance reporting. The platform uses algorithmic methods to detect trends and calculate celeration values. AI-powered plain-language explanation of those algorithmic outputs is available through the Help AI feature. The Help AI interprets statistical results the algorithm has already produced — it does not independently perform the underlying analysis.

Celerity is not a clinical record system, a diagnostic instrument, or a medical device. It is a measurement and analysis tool. Clinical, educational, and sport performance decisions remain the responsibility of the practitioner using the platform.

3. Your Data Is Yours

Data entered into Celerity by practitioners and org administrators is owned by the practitioner or org that created it. Celerity holds and processes that data on your behalf and does not claim ownership of it.

Celerity does not sell your data. Celerity does not use your data to train AI models without your explicit consent. Celerity does not share your data with third parties except as required to operate the platform — for example, infrastructure providers operating under confidentiality obligations.

4. Data Access Within the Platform

Data entered into your org is accessible to org members within your org. It is not accessible to users in other orgs. Stakeholder access — sharing chart data with clients, caregivers, coaching staff, or other designated recipients — is granted by practitioners and org administrators. Practitioners are responsible for ensuring that stakeholder access grants are appropriate for the individuals receiving them.

Stakeholder views present a simplified summary of chart data designed for clarity. They do not include all data and analysis available in the practitioner view. Stakeholder views are not clinical instruments and should not be used as the sole basis for clinical, educational, or employment decisions.

The stakeholder disclosure — which informs stakeholders that their view is a simplified summary not intended for clinical decision-making — is structurally enforced by the platform. It cannot be disabled or modified by practitioners or org administrators. This is an architectural commitment, not a configurable setting.

5. Sport Performance Contexts

5.1 Coaching Staff and Organizational Personnel

Where Celerity is used in sport performance contexts, practitioners are responsible for ensuring that stakeholder access granted to coaching staff, team administrators, or organizational personnel is consistent with the athlete's informed consent and any applicable confidentiality obligations arising from the athlete's contractual or employment relationship. Celerity does not independently verify the appropriateness of stakeholder access grants in sport performance contexts.

5.2 External Confidentiality Obligations

Celerity's data sharing model governs access within the platform. It does not supersede confidentiality obligations arising from athlete contracts, collective bargaining agreements, employment relationships, or applicable law. Practitioners using Celerity in sport performance contexts are responsible for ensuring that data entered into and shared through the platform is consistent with any external confidentiality obligations applicable to the athletes they serve.

5.3 Coaching Staff Reporting — Purpose Limitation

The coaching staff reporting feature enables practitioners to share athlete performance data with designated coaching staff or team personnel. This feature should only be enabled where the athlete has consented to the sharing of their performance data with the designated recipients for the stated purpose of program oversight and performance support. Coaching staff access to athlete data through Celerity is not intended for use in employment evaluation, contract decisions, or athlete selection unless the athlete has been explicitly informed of and consented to that use.

6. Your Responsibilities

You are responsible for the accuracy of data you enter into the platform. You are responsible for obtaining appropriate consent from clients, athletes, students, employees, or their guardians before entering their behavioral data into the platform. You are responsible for ensuring that stakeholder access grants are appropriate for the recipients and consistent with your professional obligations, applicable law, and any confidentiality agreements governing your work.

Celerity provides consent prompt reminders at key points in the platform to support your compliance with these obligations. Those prompts document that you were reminded — they do not substitute for your independent obligation to obtain and maintain appropriate consent.

7. Data Export and Deletion

You may request a complete export of your org's data at any time. Celerity will provide that export within 30 days of your request, in a portable format.

Following export confirmation, you may request full deletion of your org's data from Celerity's systems. Celerity will complete that deletion within 30 days of confirmed export receipt.

These commitments apply to all data associated with your account, including behavioral data, chart data, stakeholder records, and consent logs.

Per-chart export is available self-serve within the platform. Bulk org export is available on request, fulfilled within 30 days. Automated bulk export is on the development roadmap.

Consent logs and stakeholder records associated with your org are retained for 24 months following account deletion for audit and dispute resolution purposes. After that period, they are permanently deleted from Celerity's systems. This retention period applies even where a full org deletion has been completed — the retained records are limited to consent logs and stakeholder access records and do not include behavioral data, chart data, or performance records, which are deleted in full on confirmed export receipt.

You may also request deletion of your Celerity account and all associated personal data. Account deletion requests are fulfilled within 30 days. Account deletion is permanent and cannot be reversed. Org data deletion follows the process described above and is included in account deletion on request.

8. Consent Logging

Where the platform requires a consent confirmation before enabling a feature — including coaching staff reporting and other stakeholder access features — that confirmation is logged server-side with a timestamp and is write-once. Consent logs are retained as part of your org's data record and are included in any org export. The platform will not enable a feature if the consent log write fails.

When consent language is updated, historical consent records remain valid under the version of the language in effect at the time of confirmation. Version history is maintained in the consent log.

9. AI Disclosure

Celerity uses AI in the following ways, and only in the following ways:

The Help AI feature uses a large language model to generate plain-language interpretations of chart data and statistical outputs. The model interprets results the platform's algorithms have already produced. It does not independently perform trend detection, celeration calculation, or bounce analysis. Those functions are algorithmic and deterministic.

AI involvement is disclosed at the point of use within the platform. Celerity does not use AI to make clinical, educational, or employment decisions. AI outputs are interpretive tools for practitioner use, not determinations. Practitioners should verify AI interpretations against the underlying statistical outputs displayed in the chart.

10. Stakeholder Access Termination

Practitioners and org administrators may revoke stakeholder access at any time. Revocation immediately blocks new access attempts — active sessions may persist until the current session token expires. Stakeholder records are retained with a revocation timestamp for audit purposes following access termination.

Stakeholders whose access has been revoked will see a neutral access-ended page and will be directed to contact their practitioner for any questions about their data or next steps.

11. Changes to These Terms

Celerity will notify org administrators of material changes to these terms before they take effect. Continued use of the platform after notification constitutes acceptance of the revised terms. If a change affects existing consent records, the consentVersion field in the consent log preserves the version of the terms in effect at the time of each consent confirmation.

12. Limitation of Liability

Celerity is a measurement and analysis tool. It does not provide clinical, medical, legal, or professional advice. Practitioner decisions made using Celerity outputs remain the practitioner's professional responsibility. Celerity's liability for platform errors or data loss is limited to the fees paid by your org in the three months preceding the claim.

13. Governing Law

These terms are governed by the laws of the State of Illinois, without regard to conflict of law provisions. Disputes arising under these terms will be resolved in the courts of Cook County, Illinois, unless otherwise agreed in writing.

14. Contact

Questions about these terms or data handling practices: [email protected]